Patient revenue recovery for med spas
Patients you already have, back on your calendar.Verified in dollars.
Cevlara knows when each patient is due back, across 150+ treatments, and texts them from your clinic’s number at that moment.
Free. 15 minutes. You keep the report.
Hi Dana, this is Your Med Spa. It’s a good time to schedule your next visit for your Botox refresh. Reply STOP to opt out.
Yes please! Thursday afternoon?
Outcome ledger
Lace & Needle · 21 days
- Booked
- 43Verified
- Collected
- $25,800Verified
$0 ad spend. Estimated and verified never mixed.
For independent med spas with 1,000+ patients on file. Any booking system.
Not for new spas, chains, or discount blasts.
Watch it find the money in your list.
Where med spas lose patient revenue, how Cevlara wins it back, and how every booking shows up in dollars.
Your patients loved the result. Then a year went by.
Nobody owns recall.
Every treatment opens a rebooking window. Your front desk handles today, not a thousand charts.
73% repeat.
Repeat patients are the business now, up from 65% (AmSpa). They are also the cheapest bookings you will ever get.
“Impressions.”
That is what the last agency reported. Your calendar is what pays the lease.
The patients who drifted are worth more than the leads you are buying.
Three steps. None of them are yours.
White-glove setup. No retraining.
1. Read
We pull every patient’s last treatment from the system you already run.
2. Time
Our library knows the clinical rebooking window for 150+ treatments.
3. Reach
We text from your clinic’s number at that moment. Bookings land in your calendar, verified in dollars.
Set up for you
Works with your CRM or EHR
No lock-in
Your patient data stays yours
Hear it book a Botox consult.
A new patient calls in. The AI answers, checks the calendar and confirms a time in under two minutes.
0:00
Read the transcript
AI: Thank you for calling Booked Med Spa. Who do I have the pleasure of speaking with today?
Caller: Yeah, this is Mike Johnson.
AI: Thank you, Mike. And what’s the best number to reach you in case we get disconnected?
Caller: [phone number]
AI: Thanks, Mike. How may I best assist you today?
Caller: Yeah, I was looking to see if you guys offer any Botox. I want to get some forehead wrinkles smoothened out.
AI: Absolutely. Botox is a fantastic option for smoothing forehead wrinkles, and our clients love the results. Have you had a consultation with us before, or would this be your first visit?
Caller: Nope, I’ve never had a consultation with you guys before. Can I schedule one?
AI: Perfect. When were you hoping to come in for your Botox treatment?
Caller: Can we do… what do you guys have available next Thursday in the afternoon?
AI: Just to confirm, that would be Thursday, March 19th. Let me take a quick look for you. I have 12:30 PM and 1:30 PM available that afternoon. Which works better for you?
Caller: Let’s do 12:30.
AI: 12:30 PM works great. May I have your email address for the confirmation?
Caller: [email address]
AI: Got it. So I have [email address]. Is that correct?
Caller: Yep, that’s correct.
AI: Wonderful. I’m confirming that for you now. Sorry, a few more seconds. You’re all confirmed for your Botox appointment on Thursday, March 19th at 12:30 PM Central Time. You’ll receive a confirmation email shortly. Thank you for choosing Booked Med Spa. Have a wonderful day.
Voice receptionist included free from month two.
Lace & Needle
Patients who had stopped booking came back.
- appointments
- 43
- days
- 21
- ad spend
- $0
- verified sales
- $25,800
In their own words
“I would have had to pull the charts and see who hasn’t been here… I paper chart and it’s all in my back room… it’s going to take me like a whole weekend.”
“I’ve looked in there. I can see that they’re getting the link and they’re booking follow-ups.”
“It seems like you did it in two weeks. It was so fast. We expected all of this to be launched January 1st, and here we are December 4th and everything’s rolling.”
What a blank workflow builder can’t do.
We already know when to call.
A clinical window for each of 150+ treatments. Not a 30/60/90 drip.
Compliance is in the software.
Caps, quiet hours, STOP and consent logs enforced on every send. BAA signed before the first one.
Dollars, not activity.
One verified number every morning. You can audit how it got there.
Fair questions.
- There are $29 AI receptionists now. Why $997?
- They answer the phone. They don’t know when a patient is due back, won’t sign a BAA, and can’t show recovered dollars. A voice receptionist comes free from month two anyway.
- Is texting patients legal?
- Yes, while messages stay non-promotional and capped. Our software enforces that, plus texting-number registration and a consent log.
- Is our patient data safe?
- Yes. We sign a BAA with your clinic before anything is sent, and patient data in our database is encrypted in transit and at rest.
- We tried an agency. It fizzled.
- Agencies report attention. We guarantee verified bookings.
- My front desk handles follow-up.
- They handle today. We handle the thousand patients due back this year.
- Do I have to change my booking system?
- No. We work with your CRM or EHR as it is. During setup, we confirm whether we connect to it or start from a simple export.
- What’s the guarantee?
- 10 verified bookings in your first 30 days of outreach, or we keep working free until they land.
Find out what your patient list is worth.
15 minutes on your own data. You keep the report either way.
See what your patient list is worthWe set it up and run it. Your team just answers the replies.
If we find less than $20K a year to recover, we’ll tell you.
Patient Surge
Guaranteed
$997
/month
Plus a $997 one-time setup.* Month to month. No contract.
10 verified bookings in your first 30 days of outreach, or we keep working free until they land.
- Clinically timed recall, 150+ treatments
- Outcome ledger in dollars
- White-glove setup
- Bonus: voice receptionist, free from month two
*First invoice $1,994: the $997 setup plus your first month. Guarantee clock starts at first send, once you have 1,000+ mobile numbers, a registered texting number, and a named reply owner. Full pricing